Iridium Satellite

  • Office Administrator

    Job Locations US-AZ-Chandler
    Job ID 2018-1172
    Category
    Administrative/Clerical
    Worker Category
    F - Regular Full-Time
  • Company Overview

    Iridium is the only truly global voice and data satellite communications network that connects people, organizations, assets, government and relief agencies with “on-the-move” availability.  Together with its ecosystem of partners, Iridium delivers essential, reliable communications with an easy-to-integrate platform and service for improved efficiency.  With more than 20 years of experience, Iridium will soon be launching the next-generation of connectivity, Iridium CertusSM - the most versatile global broadband service with improved speeds to satisfy the critical need to send and receive communications when traveling by land, sea or air.  For more information about Iridium products, services and partner solutions, visitwww.iridium.com.

    Position Summary, Job Requirements & Responsibilities

    Individual is responsible for the Office Administration at Iridium’s TSC facility, providing support to that building and the Arizona Administrative Team.   Duties include providing a high level of service to internal and external customers both in person and over the telephone.  Additionally, this individual will be responsible for understanding and enforcing Iridium’s security procedures with regard to visitors and packages.  The Receptionist is an integral part of the facility administration providing support to various departments.  This position will act as a back up to the Arizona Administrative Team.

     

    • Open lobby at 8:00 am and close at 4:30 pm daily
    • Answer and direct phone calls, taking and delivering messages in a timely fashion
    • Screen all visitors for building access approval before checking in and assigning appropriate badges
    • Act as liaison between visitors, callers, vendors, package deliveries and Iridium staff
    • Manage office supply orders and inventory including coffee services, machine maintenance and all related billing
    • Check in office supplies against order log / packing slip
    • Receive and distribute mail daily, which may include interoffice mail from our sister locations.
    • Manage catering requests, maintaining contacts and relationships with vendors
    • Prepare FedEx shipping labels and arrange for pick-ups as requested
    • Place supply orders, work with vendors to ensure low cost solutions are maintained
    • Prepare work space for new employee, empty and clean work space for departing employees
    • Help arrange conference rooms, catering, etc., for meetings and events
    • Schedule and set up conference calls / WebEx meetings and Videoteleconference meetings
    • Ensure kitchens and conference rooms are stocked and appear orderly and clean
    • Coordinate building maintenance with Facilities Manager

    Experience & Education Requirements / EEO

    • High School diploma or equivalent required
    • Minimum of 2 years administrative experience (Receptionist, Administrative Assistant or Office Manager)
    • Excellent communication and customer service skills
    • Strong organizational skills, attention to detail, sound judgment and time management skills with the ability to prioritize
    • Proficiency in MS Office (Word, Excel, Power Point, and Outlook) a MUST
    • Internet and electronic equipment savvy and able to troubleshoot and/or utilize resources to meet deadlines
    • Provide a high level of service to internal and external customers
    • Must maintain a high level of confidentiality
    • Process oriented and flexible, able to handle change and interruptions
    • Must be dependable and arrive to work on time
    • Professional appearance and phone etiquette

    Iridium is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity or status as a protected veteran. EOE of Minorities/Females/Vets/Disability and other protected categories.

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